What is Schedule
Scheduling is one of the most important aspects of production management, how to plan the production of pre-set time, order, different products, volume of the connection, etc. All those are the matter or central content of scheduling. The production activity of an enterprise is a wide-ranging and complex system.
In order for the system to operate smoothly, it will have to have a systematic production schedule and arrangement to provide the basis for each department production. All departments and even full operation may be orderly and efficient because of that.
How do successful people schedule
Airbnb CEO David Chesky
Chesky explained his technique to Greylock investor and LinkedIn founder and chairman Reid Hoffman for an episode of Hoffman’s podcast “Masters of Scale.”
- Make a list of everything you want to accomplish that day. Be as exhaustive as possible.
- Group a few similar tasks together.
- Ask yourself for each group: What one action takes care of all of these? “It’s like a game of leverage,” Chesky said.
- Repeat the grouping and refining process until you have just a few big tasks.
“If you have a list of 20 things to do, you end up realising, ‘I don’t need to do 20 things,’” Chesky said. “If I do these three big things, the other 20 things will kind of happen as outcomes, or outputs, of it.”
Airbnb CEO Brian Chesky uses every morning to focus on what really matters.
Bill Gates and Elon Musk have similar scheduling habit
Both men also share one habit that’s helped them navigate their jam-packed schedules: They plan out every moment of their days.
Gates and Musk are both said to adhere to schedules divided up into five-minute slots.
The reason for this intricate planning? Well, for one, breaking your day up into small segments can boost your productivity
What do these two tech moguls have in common?
Scheduling tips from The Muse founder Kathryn Minshew
Let’s take a look at how The Muse founder Kathryn Minshew answered to the questions asked by entrepreneur.com.
What’s a productivity tip you swear by?
Keep track of your own energy for a few days, or ideally a week. Also, understand when you’re in your zone and motivated and when you feel particularly tired. Then, do your best to schedule accordingly.Is there an app or tool you use in a surprising way to get things done or stay on track?
I love the app Boomerang to get emails out of my inbox and bring them back later on at a scheduled time. I’ll schedule all the Boomerang things that I receive in the middle of the day for later that evening. I also really love the app Pocket, which lets me save articles for later.
Schedule apps:
1. Coach Me: https://www.coach.me/
Core function: Habit formation
Support: Andriod, IOS
Form: First, the establishment of a custom interface will not be doped with social functions. Second, able to choose coaches to guide (free first week).
Advantage:
- Automatically pop up the Settings window after selecting the task. You can set the completion frequency, reminder time and whether to choose the coach
- Some tasks (sports class, fitness Class) will have tips
- Click on the specific interface of the task to see the user’s question and answer, forming the atmosphere
- After completing the task will appear a High Five window. The words task completed will be vaibrated. It’s very funny
Disadvantage:
- The Add Task key at the top right is small which is inconvenient
- The process for setting up a task is too long
2. MinimaList: https://itunes.apple.com/us/app/minimalist-task-reminder-to-do-list/id993066159?mt=8
Core functions: Tasks rather than event management
Support: IOS
Form: Home page is the use of the description. Slide down to add a matter. A reminder of “stay focused” will be appeared at the start of the event. After that, you can no longer use the other features of the app, but you can exit and use other apps.
Advantage:
- Easy to use
Disadvantage:
- Missing event reminders
- It only forces not to use an app is not enough. It’s better if it can force not to use of the mobile phone
3. Balanced: http://www.balanced.org.au/
Core function: Habit formation
Support: Andriod, IOS
Form: Slide down from Home page to choose or create the habit you want to form (only 5 categories of novice users, can have more after the upgrade, and can track the completion of the situation). Right swipe to complete and left swipe to skip.
Advantage:
- Jump to the set interface after creating the habit, you can choose the frequency of completion (once a day, etc.)
- Tasks are shown by small icon and text which is very clear.
Disadvantage:
- No time setting and no reminder function
- Cannot set priority
- Can be shared to Twitter, FB and other platforms, but cannot be done directly after the task is done. You need to share through the settings. The overall sharing function is weak.
4. Productive: http://productiveapp.io/
Core function: Habit formation
Form: Slide down from Home page to add habit. Similar to Balanced app, a complete unit is a week.
Advantage:
- No need to log in but there is also no sharing function. You can focus on developing your own habits.
- Jump to the set interface after creating the habit, you can choose the frequency of completion (once a day, etc.)
- Tasks are shown by small icon and text which is very clear.
Disadvantage:
- You need to type in habit. Unlike the above apps which provide auto suggestion.
- Cannot set priority.
- Time reminder only shows day and night. Also, it is not be displayed on the Home page which is not practical.
Source: https://www.zhihu.com/question/21745931
Meeting Scheduling makes simple – Google
The decision-making process of the online meeting not only can achieve the same result as the traditional meeting, but also can remove the unnecessary process and time waste in the traditional meeting. It makes the meeting concise and more efficient.
Google Calendar
The most troublesome to host a meeting in the enterprise is to gather all people at the same time. If the meeting time is not fixed, often the people need to be asked repeatedly to attend the meeting. Both the time of people and the availability of meeting rooms are also problems.
But that’s not going to happen to Google when everyone uses Google Calendar. As long as colleagues are included in the “Work scheduling calendar” access through the Google Calendar, they at a glance can confirm which time period, who is free, which meeting room to use. Also, they can facilitate the scheduling of meeting hours. In addition, the Google Calendar can also set a deadline to remind the parties when to participate in the meeting, complete the project and other day-to-day activities to avoid omission.
Google Document
In many cases, when an enterprise wants to publish an external document, it may have to finish the first edition by the person in charge. Then convene a meeting to find the relevant staff for discussion, and after obtaining opinions, revise and complete the second edition. A document must be made several rounds to make a final version.
However, with Google documents, the person responsible for completing the first edition will put the file on the internet and grant the permission to all the related colleagues.
They can review, revise and comment directly into the document online together. There are records to chase which person has done which part of the modification. It saves a lot of time for documents transfer.
Google Sites
For example, you can search for a variety of work priorities and progress of the situation by putting Google Calendar into your website. You can make the site into an information publishing by adding Google Documents into your site. You can also embed video in the web page to turn it into a platform for sharing the message. Leveraging the collaboration platform allows everyone to have a common information-sharing pipeline and make the project work more smoothly.
Source: https://www.managertoday.com.tw/articles/view/4602
Employee time tracking and scheduling app – Intuit
Founded out of Idaho in 2006, TSheets’ cross-platform app enables employees to clock in and out of a shift using their own mobile devices, with GPS serving to confirm an employee’s location. It also allows managers and admins to schedule employee shifts, with changes showing up for everyone in real time.
Palo Alto-based Intuit is among the more recognizable brands in the finance software sphere. Among the most popular tools is accounting software QuickBooks, which TSheets has integrated with since 2012 through the QuickBooks app store. Last year, Intuit and TSheets announced a deeper integration of their respective software, with QuickBooks customers now able to leverage TSheets to manage their employees’ scheduling and time-tracking without leaving QuickBooks.
Financial software giant Intuit has announced plans to acquire TSheets.
Predict future resource management – Presource
With Presource, you can assign Resources, measure utilization and plan wisely
PreSource asserts that its capabilities are great for project-based agencies – particularly businesses with 50-100 people who are looking for more intel on what is going on as a whole. In regards to construction and contraction, the system is useful for scheduling workers and assigning tools and machinery. For independent retailers, you have the ability to create schedules that can be shared digitally, which is particularly useful for smaller companies.
PreSource is a platform designed for schedule sharing and predicting the future of a company’s work output.
5 Extra tips for Production scheduling
Production scheduling is a bit different from if you schedule other businesses. But the concept is the same – well-planned.
Start the day strong
If you start out the day with the completion of a scene, it’ll help set the pace for the rest of your shoot.Be aware of your talent’s creative energy
Actors are not machines. Expecting them to perform no matter what is a recipe for disaster, so directors should be attuned to their actors’ emotions and energy levelShoot chronologically as often as you can
Though it’s not always possible to shoot scenes chronologically, you might want to do it as much as you canGive your team a break with an easy scene
Whether it’s a super emotional scene for your actors or a complicated, heavily choreographed scene for your crew, your team is going to need some time to breath in between difficult scenes.Plan for weather
Even if you did your due diligence and checked the forecast, weather can change unexpectedly.
There are lots of challenges you’ll face once production begins.
